MS Outlook OST file, popularly known as the offline data file, is a local replica of the Exchange mailbox. One of the many beneficial features of Outlook OST is that devoid of network connectivity between server and client, the exchange mailbox can still be gained access to, facilitating working offline. However, owing to the extreme dependency on Exchange server, the OST file is liable to getting damage.
MS Outlook Prompting Error Messages:
It might sometimes happen that when you try to open MS Outlook, it prompts an error messages saying “Cannot open your default email folders. The file xxx.ost is not an offline folder file.” Here, xxx.ost is the offline folder file that had been created by Outlook while working offline with the Exchange mailbox.
This error message suggests that the OST file is either corrupt or unrecognizable by Outlook, or the associated Exchange mailbox cannot be accessed by Outlook. This may usually occur in one of the following conditions:
- You mistakenly deleted the email account that was used for creation of the Exchange mailbox.
- Exchange server, mailbox or the email account is either disabled or deleted.
- An error occurred during synchronization with the Exchange server or the synchronization failed.
Why Is The Need For OST To PST Migration?
One cannot afford to lose on vital data, hence it is imperative to recover the Outlook OST file from its damaged state and create a backup for it by converting it into PST file format in order to anticipate easier access to email messages and other mailbox data items in MS Outlook. However, it is mandatory to determine the state of the Outlook OST file before initiating OST to PST conversion.
If the OST file is well synced to the Exchange Server, it is said to be a healthy OST. In this scenario, the OST can easily be exported to PST format by following a few steps:
- In MS Outlook, go to File menu
- Select Import and Export wizard
- Select Export To a File option
- Click on Next
- Select Personal File Folder (.pst) file type
- Click on Next
- Select folder to import data from
- Or click on parent root and check on Include Subfolders
- Browse and select the destination folder to save files
- Click Finish
It is important to note here that this manual procedure is applicable only when client is connected with Exchange Server.
The Ultimate Solution for OST to PST Migration!
The above mentioned manual procedure fails in absence of connectivity between client and Exchange server. Also, it proves to be incapable to recover data items from an orphaned OST file. In such a scenario the only option you are left with is to deploy a third party tool.OST Recovery is a comprehensive tool that efficiently recovers Outlook OST file of any size from corrupt as well as orphaned state and further migrates the data items to PST file format. The tool with its advanced features promises to keep the Meta data intact throughout the migration.
Author Bio: The Company has a reputation of developing distinguished software applications in the field of data recovery, OST Recovery being one of them. With this software the company has aimed to provide a flexible platform to users for effective OST recovery and OST to PST migration.